Webinar Information for Speakers
What is a webinar?
A webinar is a live interactive web based seminar where speaker and host deliver the training via a virtual meeting room online. So for the speaker, host and all attendees the training is location independent – all that is needed is a computer with internet connection and audio.
Potential attendees receive an email invitation to register for an upcoming webinar. The invitation email includes information about the talk – title, speaker, date and time – as well as the link to take them to the online registration page where name and email are put into the simple registration boxes. A confirmation email is then received by all who have registered with all relevant details included.
A simple piece of software is downloaded to all attendees’ computers the first time they log in and access an online training webinar.
Attendees register for the upcoming webinar via a link received by email. Once registered reminder emails are sent automatically one day and one hour before the training to encourage attendance.
When are the webinars delivered?
The training/educational CPD online seminars (webinars) are held on a weekday evening, usually a Wednesday, Tuesday, Thursday or Monday evening 8-9 pm (UK time).
The recent survey results showed the preferred day/time for running the webinars was in the evening at 8.00-9-00 pm (so colleagues have the chance to get home, have some family time, food and a chance to unwind, and then enjoy the CPD training).
I’m not sure if you have attended a webinar before, if not – this is how it works:
- The host (myself), speaker (e.g. yourself) and all attendees click a link received by email at the appropriate time which takes them to the URL of the virtual meeting room.
- The virtual meeting software allows the audience/attendees to see the ‘desktop’ of the speaker and hear what the speaker is saying via the speaker’s microphone and the audience’s computer speaker(s).
- The speaker can deliver a talk via a microphone attached to their computer, typically using a PowerPoint presentation or another talk format such as using a ‘white board’ or mind mapping, even video (although user experience indicates success of the latter depends on the internet connection speed/signal strength).
- So the speaker and host use a headset with microphone, all attendees are set to ‘listen only’ mode and are muted.
- After introduction, I hand over to the speaker if I’m not doing the talk myself, then mute myself and listen to the presentation.
- The speaker is given presenter rights and then can deliver the presentation using powerpoint, the white board facility or by showing the attendees your own computer screen. Whatever is on your screen, the attendees will see. This is very powerful for trainings deliverability.
- Attendees listen to the speaker through their audio, and can type in questions as they arise, which as host I will see, collate and be able to ask on their behalf either after the talk or at appropriate points as deemed suitable by the speaker.
- Questions and polls can be put to the audience live, by the speaker or host, with graph results seen as soon as the poll is closed. Survey questions can be asked at the time of registration for the webinar; polls can be set up beforehand or created live and ‘on the hoof’. These surveys and polls results are saved for later use/analysis.
- At the end of the meeting attendees can either complete a feedback questionnaire /survey online and/or receive a link to the same in a follow up email, again providing valuable feedback for the speaker and host. Attendees also then receive their certificate by email and a copy of slides can be delivered in the same way.
I started running some trainings using the webinar format/software for the local Out of Hours GPs and nurses to ‘add value’ for them as sessional workers, and am about to open this up to all GPs.
It would be helpful if you could let me have a provisional booking date(s), as I would like to promote Webinars for GP’s with confirmed speakers, dates and times.
If a Monday evening will never be appropriate for you, we can look at doing a live presentation on another evening and recording the presentation so it can be played again on the regular Monday evening slot.
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Please do check out the feedback and useful comments from previous speakers, many with no prior webinar experience.
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Dr Simon Wade
GMC 3118159 MBBS MRCGP
Dr Simon Wade – Founder of ‘Webinars for GPs’ – ‘’CPD For Busy GPs Made Easy’’
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